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McAfee, Xerox partner for better print security

54% of employees admit to not adhering to company IT policies

McAfee has partnered with Xerox to design a more secure way of printing in companies.
McAfee has partnered with Xerox to design a more secure way of printing in companies.

Fifty-four per cent of employees do not always follow their company's IT security policy, with 21% of these employees not even aware of the policies, according to a new survey commissioned by Xerox and McAfee.

This lack of adherence to company IT security policies can leave the security of customer credit card numbers, financial reports, and HR and tax documents at risk, according to McAfee.

Thirty-nine percent of employees who copy, scan or print confidential information at work sometimes worry whether the information on a networked device will remain secure.

Xerox and McAfee are designing a security system to help companies protect against threats to their confidential data and will embed McAfee software into Xerox technology.

The two companies plan to use a whitelisting method that allows only approved files to run, offering significantly more protection than traditional black listing tactics, where a user has to be aware of and proactively block viruses, spyware and other malicious software.  Additionally, the solution is designed to provide an audit trail to track and investigate the time and origin of security events, and take action on them.

"With more than 50,000 new security threats emerging each day, protecting sensitive company information can be intimidating for IT managers - especially when you consider that any device sitting on the network, from a PC to a fax machine, can be exposed to those threats," said Dan Smith, head of Integrated Marketing for the Middle East and Africa region of Xerox's Developing Markets Operations. "This partnership will work to ensure those devices are secure and company information is protected."

Over half (51%) of those employees whose workplace has a printer, copier or MFP say they've copied, scanned or printed confidential information at work.

Of the 39% who say they are at least sometimes worried about confidential information staying secure, 86 percent say they are at least somewhat worried about personal information, 77 percent say customer data, 77 percent say employee information and 70 percent say proprietary company information.

More than half (51%) say computers pose the biggest security threat to their company's network compared to other IT devices, while only 6% say it is MFPs.

Only 13%of employees whose workplace has a printer, copier or MFP say they are prompted to enter a password or passcode on the MFP before releasing a job they've printed or accessing the ability to copy.

"The threat landscape has evolved to include devices that when originally designed, were never considered a security threat," said Tom Moore, vice president of embedded sales, McAfee.  "Now we are seeing the need for security on devices like MFPs to protect confidential and proprietary data, which if lost or stolen, could negatively impact a company and its employees.  The partnership with McAfee and Xerox embeds security into the device for better protection."