HP launches secure printing software
Solution is designed to ensure documents can only be printed and picked up by authorised personnel
HP has launched new secure printing software that prevents confidential documents from being read or taken by unauthorised parties and reduces the amount of paper wasted during printing.
"The solutions that we are providing today are solutions where you can send something to the device, but there is a mechanism so that only the person who sent it, can pick it up. The mechanism can be a fingerprint, it can be an ID card that you need to have or other means," Wolfgang Gruber, director of Sales and Marketing, Managed Enterprise solutions, Middle East, Mediterranean and Africa told ITP.net.
HP says it has many government and private entities in the Middle East that are interested in its secure printing solutions for both the security of documents and the print cost savings that can be made through using the software.
"If you are going to send something to the printer in an unsecured way, someone else may pick up your document and throw it away, then you go and it has gone, so you go back and print it again, so it is a waste of paper and toner. With these security solutions you only get what you want and you get it to the right person," said Gruber.
Heiko Meyer, VP and GM of IPG Managed Enterprise Solutions, Europe, Middle East and Africa said that securing the output device, in this case the printer, is essential to ensure document security. He added that with the secure print capability HP also provides holistic print solutions to customers, which not many other secure printing companies currently do. This gives HP an edge over its competitors.
"We can provide solutions that fit to the business of the customer because it is not just about being secure, it is about the workflow of the customer, it is about people printing when they really need to print instead of hitting the print button 10 times. Our commitment to the Middle East is to bring a total solution to our customers and to the government," said Meyer.
Gruber says that what makes HP unique in the secure printing field is the advice it is able to give customers on print solutions and the ability to come up with individual solutions to fit specific enterprise needs. He said that other HP solutions can also be integrated into the secure print system to provide a complete managed system for a client.
"You may also want to know how much you are printing, paper usage per department, or workgroup, or per individual. It is about cost, you know who prints what and why and how much in colour and black and white and why they print in colour, it is a cost topic. We are very good in combining one solution with another to give a holistic insight to corporations on how to treat documents and this is where we are pretty unique on the market," said Gruber.
The secure printing solution also works across corporate sites if a company is in multiple buildings.
"In the larger corporation, if you have different sites, or different floors, you can send documents and even if you are in a different building you can input your ID and the document can come to the different building so it gives flexibility and reduces consumables consumption," said Meyer.
To implement secure printing, companies must have printers that are linked to a network and are able to co-operate with software, otherwise the printers may need to be replaced.
HP currently has clients in the UAE and Middle East using secure print and Gruber says it has given them provable reductions in consumables usage and in sensitive information leaks.