Gaining control of enterprise software
Asset management strategies can help organisations save money, gain greater insight into their ICT assets and ensure they are complying with their license agreements
Costs seem like they’re running out of control and compliance is increasingly becoming a concern. In the area of software license management, these two factors are driving companies to invest in asset management solutions. Organisations are increasingly aware that they may be spending more than they need to and they want to ensure compliance with signed agreements.
Rules on software licensing, already intricate enough in an enterprise environment, are often complicated by factors such as concurrent processor usage and cloud implementations, and organisations can struggle to keep up with their licensing commitments.
“IT assets are generally considered to be one of the largest investments of any organisation; and effective management, control and protection of these assets are critical from a business standpoint,” says Rithu Rajan, software asset management (SAM) specialist, Emitac Enterprise Solutions (EES).
“An organisation with a solid IT asset management framework built on robust processes enables strategic and informed decision making for an IT environment. IT asset management also helps gain visibility and control of the IT assets, further minimising the risks arising from non-compliance.”
The need to stay compliant with licensing agreements prompted Dar Al-Handasah to install Nexthink at its Cairo office.
There, Autodesk and other expensive CAD software products are widely used.
“When somebody has AutoCAD installed on [their] machine and they are not using it frequently, Nexthink identifies [it]. We uninstall it, because we don’t have a license for all employees because it is very expensive,” explains Khaled Eid, IT manager, Dar Al-Handasah.
Monica Schell, senior consultant at Flexera Software, explains that organisations often find, when it comes to audit time, that what is being used is different to what was bought.
“Many times, organisations find that there is a gap between what has been previously negotiated with vendors and how the software is actually utilized in the environment,” says Schell. “Utilizing data available in your SAM [software asset management] solution allows your organisation to negotiate the software contract renewals that better fit the needs of the organisation and at potentially lower cost.”
Cloud services are also making things more complex. Software usage restrictions in virtual and shared infrastructure environments can increase cost and risk.