Let there be light

Illuminating the path to insightful business decisions can cost a fortune, but what if executives do not know what they are asking for?

Tags: Dubai Aluminium CompanyEnterprise softwareGartner IncorporationInfor Global Solutions IncorporationSAS Institute IncorporationUnited Arab Emirates
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Let there be light BAMPS: BI applications are about collecting data and presenting critical information to management.
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By  Nathan Statz Published  June 20, 2009 Arabian Computer News Logo

Cutting the ribbons off a shiny new IT package is usually cause for celebration in an enterprise, though the rise of cost-conscious attitudes is seeing much less red linen go under the knife. Business Intelligence (BI) is no stranger to these types of reactions, as many players in the IT world still do not understand the technology or - perhaps more importantly - do not see how such an expensive piece of software is going to result in a clear return on investment.

When the price tag has as many zeros after it as a BI implementation does - not to mention the cost of setting up a data warehouse to feed your workhorse of choice - it is no surprise that some CIOs eye the technology with a large dose of caution. That is only one segment of the market however, with an increasing number of senior managers responsible for all things that go whir and clunk in an enterprise, becoming almost evangelistic about the benefits of BI.

There also exists a culture of misinformation about BI, possibly due to the fact that the term itself suggests an ambiguous definition of any intelligence related to the business. While there are undoubtedly some well-paid marketing executives who can spin the term with glee, the truth is that BI is defined differently by various organisations and even vendors like to argue about the semantics of what the label means.

James Richardson, research director at analyst firm, Gartner, explains that BI includes online analytics processing, data mining, predictive modeling and advanced visualisation.

"They are a part of BI and they have been a part of our definition for a number of years now, though there is an issue with that to be perfectly honest. They are the least-used parts of BI platforms. When we surveyed part of the magic quadrant that are using BI we asked them which pieces they are using now - across the vendors they are using - and the reality is most BI today is still being used for historic reporting with dashboards, so people are kind of driving using their rear-view mirror," he says.

While the analysts and the vendors usually agree on the standard definition for a technology, when it comes to BI all bets are off because there are no accepted industry-wide parameters for the software. This has come to a head of late with vendors like SAS pushing for a differentiation between BI and business analytics, which is generally considered to be part of BI, as can be seen in the Gartner definition.

"BI has two definitions in the market, there is the small definition of BI and there is the broad definition. The small definition is querying and reporting - so reports being churned out by some sort of front-end system. The broad definition is a process that enables you to get intelligence from a technology system, now the broad definition is what SAS subscribes too," says Carel Badenhorst, head of technology practice at SAS in the Middle East and Africa.

Badenhorst explains that the way SAS sees it, BI is basically looking at historical data while business analytics is looking at forward analysis. The only problem with this approach is that it doesn't account for the fact that all analysis is based on data, and a large chunk of that data is generated from events that have occurred in the past.

For Peter Thomas, independent consultant and renowned internet blogger on BI, the push being made by vendors like SAS to make business analytics its own field is just a marketing manoeuvre.

"It's entirely marketing; there has been an awful lot of consolidation with the main BI players recently. Cognos folded into IBM, Business Objects going to SAP, Hyperion going to Oracle, so SAS is the last large independent BI vendor," he says.

"They are looking for how to differentiate themselves; they have always been a bit different because their tools - as well as being BI-focused - are used by analytical professionals such as insurance actuaries, investment bankers and for some of the number-crunchers on the back end. It is quite typical that you will have something like SAS in-house for specialists to use alongside a broader, base BI tool like a Cognos or what have you. SAS has had a little bit of differentiation and the area where they have had the greatest strength is in the analytics space, which is part of the overall BI landscape in my opinion," adds Thomas.

At the end of the day, a definition is only as good as those who believe in it, so if an enterprise chooses to define BI as something entirely different then there is nothing wrong with that. Indeed, there are many organisations that don't subscribe to the vendor-definition of BI and instead look at the software as BI applications, with BI describing the larger process of dissecting and analysing data in report format. The term itself - business intelligence - may have been coined by Howard Dresner in 1989, but the technology has evolved considerably since then, and what organisations take it to mean has changed with it.

Erwin Bamps, CEO of GulfCraft, believes that BI applications are about collecting data out of your systems, whether it's something from your supply chain, personnel, manufacturing or other activities like sales and marketing and presenting that information in a way that dissects business-critical operations.

"BI is not about a package, it can be delivered to you but basically it's a combination of the tools at your disposal to make those kinds of decisions based off the data that is being entered from the workflow and from the sales department," he said.

"For us, BI is distributed amongst a couple of tools, we have a lot of ERP software tailored for our needs which is from a company based originally in India, who developed this software for a number of companies," added Bamps.

Understanding in the Middle East

Ahmed Al Mulla is no stranger to BI. As the CIO of Dubai Aluminium he has initiated a BI pilot programme designed as a proof of concept before rolling out the software to the rest of the business. According to Al Mulla, the level of understanding of BI as a technology in the Middle East is not on par with organisations in the rest of the world.

"There is a reason why it is not, the majority of IT is not at the same level, so naturally [it is the same with] BI, which is a value-add product that comes on top of your systems. For you to use BI effectively, your transaction-level system, your ERP and so on has to be quite stable in the sense that it is almost complete. Most organisations in the Middle East are still really only doing automation projects and so on," he says.

Al Mulla explains that the level of understanding is a key challenge, as often your executives will come in and say they want BI, but they don't even know what it is.

Many organisations can benefit from BI, Al Mulla points out, as they are gaining insights that may not have been clear before, even if you have a handle on the competition.

"CIOs themselves have to take the leadership and ownership role and perhaps be more involved in business," he adds.

The need for greater education in the marketplace is a sentiment that is echoed by end users and vendors alike, particularly with the amount of acquisitions that have taken place in the market.

Paul Hammond, regional VP for the Middle East at Infor Global Solutions, producers of the Infor PM BI tool, believes that with the consolidation comes opportunity, as maybe everyone that was a Cognos or Business Objects customer does not now want to be with the likes of IBM, SAP or Oracle.

"I am hopeful that the likes of Cognos and Business Objects will have done the educational piece, that's with respect to them, when you bring in a new technology you do spend a good 18 months just going to the market and educating them. I think a lot of ground work has been done, and we bring an alternative spin to that and the market will see us as another major vendor that is playing in that space," he says.

Azam Dabbagh, managing director of ICSME, distributors of the BI product QlikView, believes that the need for education is important to ensure end users have the appropriate background knowledge on the software.

"CIO understanding is usually related to the technology - they have to build the technology, they have to build the online analytical processing, so they are more focused on the technology rather than the business value that you can build to answer questions for the business user," he says.

This is not to say that once the market improves in BI understanding that it will suddenly become a mainstream technology. The collapse of several titans of the financial sector last year showed that nothing is certain in business; however there is an argument to be made that BI can grant you better insights into your operations and clarify some of the uncertainty in enterprise decisions. The flipside is that a rather large cheque will have to be parted with to bring in the required software and resources to take the wrapping off a shiny new BI implementation.

What can you do to get users on board with BI?

"I think there are several things that can be done. The first is a lot of awareness sessions need to be created or run so that people can understand what they are talking about. You also need to do a lot of training. People have to be realistic and patient, a lot of the time vendors come and say this is a BI, you can get it up and running and it takes two months or whatever.

It is not a question of technology, it is a question of adapting and changing the mindset [of employees]. You have to be patient with it and the implementation itself needs a lot of its own tactics, so have some quick wins in whatever areas so there are different approaches that the people can take, but they have to be patient as it will take time. - Ahmed Al Mulla, CIO of Dubai Aluminium.

2969 days ago
Russell Henley

IT companies, BI vendors and others seem happy to persist with the 'black box' myth of BI and Analytics. Getting valuable insight into your data does not automatically require huge cost, massive IT projects nor expert users. It can be a tool, like normal desktop business applications, that is used as easy as Word processing Spreadsheets or e-mail. The more advanced vendors know this and are bringing BI/BA and Insight to all business users, big or small and to all corners of a business.
Russell Henley, Director International Strategic Channels, TIBCO Spotfire

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