SCS enhances learning

The School of Creative Science (SCS) in Sharjah has gone live on Oracle’s E-Business Suite and implemented an inhouse developed school management system.

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By  Matthew Southwell Published  June 29, 2004

The School of Creative Science (SCS) in Sharjah has gone live on Oracle’s E-Business Suite and implemented an inhouse developed school management system. The enterprise resource planning (ERP) application and education software have increased automation throughout the Bukhatir Group school, and given it the ability to track students throughout their tenure at SCS. As a result, the UAE-based institute is able to monitor its financials more effectively and improve the education of its 700 plus pupils. The two solutions replace a package that was sourced from Jordan several years ago. According to Shumon Zaman, CIO of Bukhatir Group and CEO of it’s IT services arm, Intelligent Corporate Solutions (ICS), the software lacked the integration SCS needed. “It also had bugs and it was more like a bit of an accounts package and a bit of other things. There were few things for the school,” he says. “Although we looked for other off the shelf school packages there was nothing on the market so we developed one ourselves. The system is based on the Oracle database and has the same look and feel as Oracle. It also integrates seamlessly with the E-Business Suite,” Zaman adds. The roll out of Oracle at SCS mirrors a wider E-Business Suite deployment across the whole Bukhatir Group, which began 22 months ago. The school accesses the single instance of the ERP app, which is hosted at the group’s data centre, over leased lines. This means SCS does not need to employ its own technology team to manage the Oracle offering. Within the school itself, 200 teachers and back office staff use PCs to access the software over a local area network (LAN). “All the teachers are using the PCs and there is a computer in every class room. First thing in a morning the register is taken online and everything [in the school] is now done online,” says Zaman. “We are using the financial and inventory modules, as well as purchasing, which means teachers can request things on their own PC and it generates the appropriate workflows,” he adds. While the E-Business Suite modules address SCS’s core back office functions, the inhouse developed school management system covers everything else. Developed on the Oracle platform, the solution covers pre-registration, registration and student management. A portal has also been added for web access and teachers can use it to interact with parents by e-mail and SMS. “We have given SCS a fully integrated school management system. It is integrated with the web site so the parents can see everything about their children, from attendance to homework and what their child had to eat,” says Zaman. “On top of that, we have given the teachers the ability to track the kids from the day they join until the day they leave. They know everything about them and they can develop reports in [the system]. This means the children don’t just get a basic report at the end of the year but one that shows the teachers comments throughout the year,” he explains.

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