Scaling the paper mountain

Valuevad, the document management solutions vendor has announced the completion of a major scanning and imaging project of more than 1.2 million documents for the UAE government with advanced workflow capabilities.

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By  Maddy Reddy Published  March 8, 2004

Valuevad, the document management solutions vendor has announced the completion of a major scanning and imaging project for the UAE government. The project involved systems from Kodak, Kofax and DocMan software with advanced workflow capabilities. According to Valuevad, the government project in Abu Dhabi used the Kodak i260 scanners; DocMan for records management and imaging services and Kofax for information capture. The recently completed project, took five weeks and involved scanning and capturing data from 600,000 sheets of double-sided A3 documents or 1.2 million pages. “After evaluating various scanners, we [DocMan] chose to use two Kodak i260 duplex scanners. The scanners offered a high throughput, and exceptional paper handling ability. Resultant images were of a high quality while maintaining small file sizes,” says Dalip Tripathi, sales and marketing Manager, DocMan. The data capture requirements of the project required the use of software with high reliability in Optical Mark Recognition (OMR) and barcode recognition. Kofax Ascent captures information from all document formats such as paper, multimedia and XML with workflow capabilities with indexing and validation process. “The scanners were used for 14 hours a day, six days a week and were backed up by onsite support. Along with the software, the scanners performed seamlessly, and resulted in the project being completed a week ahead of schedule,” explains Tripathi. With scanning speeds of up to 134 images per minute, the electronic colour dropout feature of the Kodak i260 scanner lets users easily eliminate lines and shaded boxes for non-essential background objects, making automated data extraction more accurate. “The document management system can scan 30,000 or more documents every day or 1,000 documents in the shortest time possible per day and handles the volume capacity and speed to support cost-effective processing,” says Lars Jeppesen, managing director Valuevad.

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