GNS deploys intranet solution for Riyadh developers

GulfNet Solutions completes Openshare-based intranet project for Ar-Riyadh Development Authority

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By  Mark Sutton Published  March 31, 2003

GulfNet Solutions (GNS) has completed the roll out of a new intranet to serve the Ar-Riyadh Development Authority (ADA). The intranet brings together all the different content needed by the staff of ADA, the sole development and planning body for the city of Riyadh.

“The Intranet was set up so that ADA employees can easily and quickly find information, and also as a tool for knowledge transfer between ADA staff,” explained engineer Salah Bin Mohammed Alashaikh, ADA intranet project manager. “The ADA project team was set up under the guidance of his Excellency ADA president engineer Abdullatif Bin Abdulmalik Alashaikh to gather and classify all documents and convert them into electronic format, and the team worked closely with GulfNet Solutions in every step of the project.”

The intranet solution was developed by GNS using the Openshare Content Management Solution from Swiss company Infosquare. As an independent body with responsibility for all economic, social, cultural, construction and environmental needs of the city, ADA has a large amount of maps, documents and publications that its staff need to access on a day to day basis, and the aim was to pull all of these together in a single online source.

By using the Openshare Document Profiler, GNS and ADA were able to classify all of the documents for use in the system. The CMS element of Openshare then manages all of the documents, with a straightforward interface, allowing non-technical users to input and maintain the content archive. A workflow module ensures that all content is approved for publication before is it published on the intranet server, and a bulletin board was also included using Openshare Openboard.

“It is now possible for ADA employees to search thousands of documents, maps and publications insuring that information can be easily found. This makes it easy for ADA employees to complete their tasks effectively with more productivity,” Alashaikh said. “The Intranet contains a daily updated ADA and Ar-Riyadh city news section, a bulletin board for employees to discuss work matters and is also linked to the high commission main library whereby employees can search for books and magazines. In addition, the Intranet links between the different ADA databases and provides access to an internal telephone directory and policy and guideline documents related to ADA.”

Amjad Sanda, project manager for GNS commented: “After thoroughly studying all the ADA intranet requirements, we recommended the use of the Openshare Content Management Solution from Infosquare. Openshare is a scalable Content Management Solution that meets the ADA requirements. It allows non-technical staff to easily develop, publish and archive documents without the need to know any HTML, and the built-in security gives each user the [appropriate] access level allowing them to perform the tasks they are assigned. Currently, 35 non-technical ADA employees develop, maintain, archive, and publish documents in the Intranet using Openshare supporting more than 200 file types.”

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